Neighbourhood board devolved budget funding

Funding projects or events

If you are a voluntary or community group (non-commerical), you can apply for funding to support projects or events that will benefit both the neighbourhood and residents.

All decisions about allocating funding are made by the relevant ward's committee. If a ward has a neighbourhood board, it can make a recommendation on a funding application. However, the final decision is made by the ward committee.

Organisations who can apply

You can apply if your organisation is either a:

• Voluntary and community sector organisation - set up for charitable, social, community or environmental benefit, rather than for profit and are independent of statutory agencies. They are an unregistered if they have a constitution, set of rules or terms of reference, but are not registered with the Charity Commission.
• Community Interest Company - these must be not for profit of the Directors and must be registered with Companies House
• Other – such as an internal Derby City Council department, the Police or Fire Service.

If you do not have a constitution or terms of reference and no management committee, then your application is from an individual and we cannot give funding directly to individuals.

Equalities

The neighbourhood boards want the organisations that receive funds to be committed to equal opportunities. If you apply, tell us:

• how you are committed to equalities throughout your organisation and services
• how you will ensure equality through the delivery of your project

Eligible projects and events

Projects or events are eligible that will benefit both the neighbourhood and residents.

The funding cannot pay for:

• Projects or services of a party political or religious nature
• Ongoing staffing cost
• Projects that require ongoing maintenance or revenue funding by the Council, unless this has already been approved by the relevant department
• Any application for work or projects that have already taken place
• Any illegal activities, political campaigning or anything against our policies.

Safeguarding

If your project involves working with children, young people and vulnerable adults, we need confirmation that you have the appropriate safeguarding policies and procedures in place to protect them.

As a minimum, we would expect:

• All people in your organisation in regulated activities have had safeguarding training
• All volunteers involved in regulated activities with have had the appropriate level of DBS (Disclosure and Barring Service) check.

If you do not have this in place, we will need information as to why and what procedures you will follow. We may ask for a copy of your Safeguarding Children and Vulnerable Adult Policy if needed.

Grant conditions

Before completing the application form, it is important that you read and understand the following terms and conditions. By completing the application, you are agreeing to the terms and conditions listed below. If your application is successful, you will be awarded funding based on this agreement. In the offer letter, there may be additional grant conditions which the Neighbourhood Board or Ward Committee identifies. These will be specific to your project and will form part of the agreement.

We (the applicant) understand and agree to the following:

1. We will use the grant only for the purposes set out in the project application. We will not make any changes to the project, or how the grant is to be spent, without the prior agreement of the Neighbourhood Board or Ward Committee.
2. We will not sell or dispose of any equipment, or other assets purchased with the grant, without the prior knowledge and written consent of Derby City Council.
3. We will make sure that the project is value for money and will keep a record of all quotations, estimates and receipts.
4. We will comply with any relevant legislation affecting the way we run our project.
5. We will make sure that our organisation keeps the young people and/or vulnerable adults involved in our project safe by:
   1. Having our own safeguarding policies in place that are appropriate to our work and this project
   2. Reviewing these policies at least every two years
   3. Ensuring that any volunteers involved in regulated activities with children and young people have had the appropriate level of DBS (Disclosure and Barring Service) check. For more information on this, please visit GOV.UK - The Disclosure and Barring Service.
   4. The premises in which the service is to be provided are fit for children and young people and vulnerable adults, including ensuring users’ safety when using computers and the internet
   5. Providing child protection and health and safety training and guidance for staff and volunteers
   6. Carrying out risk assessments as appropriate
   7. Complying with all requirements for registration under the 1989 Children’s Act and any subsequent amendments.
   8. Follow statutory guidance on safeguarding and related legislation and resources
6. We will make sure that we maintain adequate insurance to cover all of our activities at all times.
7. We understand that we are responsible for obtaining all necessary planning and statutory consents associated with this project.
8. We understand that we must spend the grant by the date we have specified in our application. We understand that if the grant is not spent within the time frame, the funding may be withdrawn.
9. We understand that if we do not spend the whole of the grant, we will return the unspent amount to Derby City Council within two months of project completion.
10. We will keep all financial records and accounts, including receipts, to show how the grant was spent.
11. We will provide copies of all invoices for all project activity paid for by the grant, to Derby City Council. We will provide these within two months of project completion if requested.
12. We will keep records of all beneficiaries of the grant, including age group and ethnicity and put procedures in place to monitor how successful we have been in achieving the outcomes detailed in this application form.
13. We agree that any asset bought with the grant will not be used for illegal activities, political campaigning or anything contrary to Council policy.
14. We will complete an End of Grant Monitoring form at the end of the project and return it to the Community Safety and Integration Department within 28 days of project completion.
15. We will make sure that any publicity acknowledges the financial assistance provided by the relevant Neighbourhood Board or Ward Committee.
16. We agree Derby City Council will have the right to withhold or request repayment of the grant or any part of it at its discretion if we breach this agreement.
17. We agree these terms and conditions will prevail and remain in force until the grant is spent and Derby City Council has received copy invoices in relation to the project.
18. We agree that Derby City Council can use the name of our organisation and our project in its own publicity materials. We will inform Derby City Council of any situation where confidentiality is a particular issue.
19. We certify that the information given in this application is true and confirm that the enclosures are current, accurate and adopted or approved by the organisation. If this application is successful, in full or in part, the organisation will keep to these terms and conditions.

To view information about how your personal information will be used, visit our privacy notice section.

Applying for funding

You can apply for funding online.

Apply for funding

When you submit an application:

1. It is presented to the neighbourhood board for their comment and recommendation.
2. It is then presented to councillors for a ward committee decision. Only councillors can make decisions on allocating board funding. They may do this without consulting wider board members through a majority of councillors.
3. You will be told the decision.
4. If your application is successful, there may be conditions attached to any approval. The Neighbourhood Manager will then send the payment to you.

If the ward does not have a neighbourhood board, the application form is presented to the ward councillors for a ward committee decision.