Information for schools and other organisations

We're always interested in hearing from schools and other organisations who would like to support young people in Derby.

Apply to become a HAF provider

Winter 2026 provider applications are now open.

There are several ways that schools can get involved in the HAF programme, including:

delivering a programme from your own school – an ideal way of supporting local families in a familiar environment
developing a partnership with another provider who could use your school as a venue during the holidays
supporting the set up and facilitation of the Holiday Activities system to allow for voucher codes to be issued to eligible families
inviting a member of our team along to speak to your staff team or to attend parents’ evenings to promote the programme
promoting the HAF programme to eligible families.

To find out more about how schools can participate, email derbyhaf@derby.gov.uk.

All providers of the HAF programme must adhere to a set of standards, including:

current policies and procedures in place for example: safeguarding, health and safety, equality and diversity, complaints, data protection / GDPR, food hygiene
staff and volunteers to be DBS (Disclosure and Barring Service) checked and safeguarding trained
where applicable, providers must be registered with Ofsted and registered as a food business
all new providers' venues are visited as part of the application process and receive annual Quality Assurance visits
assessment against a framework of standards which are outlined in the Department for Education holiday activities and food programme 2026 to 2027.