Information for schools and other organisations

We're always interested in hearing from schools and other organisations who would like to support young people in Derby.

Apply to become a HAF provider

Applications to deliver Easter HAF are now open. The application form includes links to the guidance and other supporting information. The deadline for Easter applications is 8am on Monday 26 January 2026.

Apply now

How schools can get involved

There are several ways that schools can get involved in the HAF programme, including:

• delivering a programme from your own school – an ideal way of supporting local families in a familiar environment
• developing a partnership with another provider who could use your school as a venue during the holidays
• supporting the set up and facilitation of the Holiday Activities system to allow for voucher codes to be issued to eligible families
• inviting a member of our team along to speak to your staff team or to attend parents’ evenings to promote the programme
• promoting the HAF programme to eligible families.

To find out more about how schools can participate, email derbyhaf@derby.gov.uk.

How we assess our providers

All providers of the HAF programme must adhere to a set of standards, including:

• current policies and procedures in place for example: safeguarding, health and safety, equality and diversity, complaints, data protection / GDPR, food hygiene
• staff and volunteers to be DBS (Disclosure and Barring Service) checked and safeguarding trained
• where applicable, providers must be registered with Ofsted and registered as a food business
• all new providers' venues are visited as part of the application process and receive annual Quality Assurance visits
• assessment against a framework of standards which are outlined in the Department for Education holiday activities and food programme 2026 to 2027.