Metal records

Required records

A scrap metal dealer must keep and be able to evidence:

• Metal receipts records
• Metal disposal records

Metal receipt records

The dealer must record the following information:

• the description of the metal, including its type (or types if mixed), form, condition, weight, and any marks identifying previous owners or other distinguishing features,
• the date and time of its receipt
• if the metal is delivered in or on a vehicle, the registration mark of the vehicle
• if the metal is received from a person, the full name and address of that person
• if the dealer pays for the metal, the full name of the person who makes the payment acting for the dealer
• if the dealer receives the metal from a person, the dealer must keep a copy of any document which the dealer uses to verify the name or address of that person
• if the dealer pays for the metal by cheque, the dealer must keep a copy of the cheque
• if the dealer pays for the metal by electronic transfer, the dealer must keep the receipt identifying the transfer, or
• if no receipt identifying the transfer was obtained, the dealer must record particulars identifying the transfer.

Metal disposal records 

The dealer must record the following information:

• whether or not it is in the same form in which it was received
• whether or not the disposal is to another person
• whether or not the metal is dispatched from a site.

Where the disposal is in the course of business under a site licence, the dealer must record the following information:

• the description of the metal, including its type (or types if mixed), form and weight
• the date and time of disposal
• if the disposal is to another person, the full name and address of that person
• if the dealer receives payment for the metal (whether by way of sale, or exchange) the price or other consideration received.

Where the disposal is in the course of business under a collectors licence, the dealer must record the following information:

• the date and time of the disposal
• if the disposal is to another person, the full name and address of that person.

The information must be recorded in a manner which allows the information and the scrap metal to which it relates to be readily identified by reference to each other.

The dealer must keep the information and other records for a period of three years beginning with the day on which the metal is received or disposed of.